Have you ever left a staff meeting after which you knew even less than before you attended? Or at one where the atmosphere was so thick that no one was able to say a word and, as a result, nothing was agreed? Or maybe you have dropped your phone during a meeting which did not concern you at all? Most of us can remember at least one of the worst staff meetings I’ve ever been to. It lasted 8 hours, there wasn’t a single break, we ate only coffee and waffles, and our boss got so carried away that only 3 of the important topics were discussed.
Have you ever wondered how your employees perceive the meetings you conduct or organise? Do you measure their effectiveness?
Here are ten practical tips to ensure that none of these meeting scenarios ever happen:
Summary and conclusions – to make the meeting really productive it is worth summarising it at the end and writing down the most important findings in an e-mail. To make sure that we are understood and that the phone doesn’t ring with questions an hour after the meeting, it is a good idea to conduct the summary in the form of a round of questions to the participants, so that they can describe in their own words the findings, the action plan and their role in it.